Administrative Assistant

https://charityvillage.com/jobs/search-results/job-detail.aspx?id=356560

Community Addiction Services of Niagara is seeking a full-time Administrative Assistant in St.Catharines, ON. The Administrative Assistant provides assistance to the administrative, clinical and governance toward the efficient management of the organization. This position provides secretarial and receptionist support services that contribute to the organized functionality of the daily operation of the agency.

Please submit a cover letter and resume.

We thank all applicants for their interest in this position however we will only be contacting those selected for interviews.

Community Addiction Services of Niagara is an equal opportunity employer who encourages applications from individuals reflecting the diversity of our community. French language skills are an asset. We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation due to a disability to participate in the recruitment and selection process, please advise us and we will work with you to meet your needs.

Administrative Assistant

Purpose of Position:

To provide assistance to the administrative, clinical and governance toward the efficient management of the organization. To provide secretarial and receptionist support services that contribute to the organized functionality of the daily operation of the agency.

Job Responsibilities
Provides receptionist services for clientele and visitors ( Public Queries )
Provides telephone receptions services including message forwarding, prescreening and appointment setting ( Scheduled and Walk-In ) for clientele and information dissemination
Provides data entry services using Catalyst system
Generates and distributes reports
Assists with MIH reports to the LHIN and/or Ministry
Maintains manual and computer information systems and orders resources material
Keeps office supplied and equipment maintained
Classifies and delivers mail ( handles confidential information )
Updates and orders brochures, pamphlets, business cards
Types reports, forms and correspondence and routes referral paperwork to appropriate staff
Faxes to appropriate agencies and received and distributes faxes
Photocopies appropriate documents
Responsible for the security of the agency (locking and unlocking files and main doors etc. )
May assist as needed with handling correspondence for the Board of Directors
Participates in ongoing professional development programs
Participates on relevant committees and staff meetings
Maintains an orderly reception area
Other duties as required

Job Qualifications
Post Secondary School Diploma required
Executive Assistant or Office Administration diploma required
2 years experience working as an Administrative Assistant or related role
Experience working in the Social Services and/or Non-Profit sector considered an asset
A current criminal record check, valid driver’s license and insurance required
Excellent written and oral communication skills
Proficient computer skills including a working knowledge of MS Word, Excel, PowerPoint Access and Internet applications
Demonstrated ability to organize work and meet deadlines
Ability to multi-task and adapt to competing and changed priorities
Able to work independently with minimal direction but functions well in a team environment
Possesses excellent judgement and discretion in dealing with confidential and sensitive matters
Ability to establish and maintain relationships based on mutual respect and trust with clients, colleagues, and professional associates.